Privacy Policy

Last updated: 1.8.2025

1. Introduction

Welcome to RSM Studio. We take your privacy seriously. This Privacy Policy explains how we collect, use, and protect your personal data when you use our collaborative authoring platform.

This policy complies with the General Data Protection Regulation (GDPR) and applies to all users of RSM Studio.

2. Data Controller

The data controller for RSM Studio is:

Leo Torres
Emilienstrasse 19
Leipzig, 04107 Germany
Email: leo@leotrs.com

3. What Data We Collect

3.1 Account Information

  • Email address
  • Name

3.2 Document Data

  • Created documents and their content
  • Document metadata (title, creation date, modification history)
  • Version history and edit logs
  • Comments, suggestions, and collaborative annotations
  • Document sharing and collaboration settings

3.3 Collaboration Data

  • Real-time editing sessions
  • Cursor positions and user presence indicators
  • Collaborative activity timestamps
  • Document access permissions and invitations

3.4 Technical Data

  • IP address (temporarily for rate limiting and security purposes)
  • Browser type and version
  • Date and time of access
  • Features used and session data

4. Legal Basis for Processing

We process your personal data based on:

  • Legitimate interests (Article 6(1)(f) GDPR): To provide and maintain our collaborative authoring service
  • Contract performance (Article 6(1)(b) GDPR): To fulfill our service agreement with you
  • Legal obligations (Article 6(1)(c) GDPR): To comply with applicable laws

5. How We Use Your Data

We use your data to:

  • Provide collaborative document authoring services
  • Create and manage your account
  • Enable real-time collaboration features
  • Process and synchronize document edits
  • Manage document sharing and permissions
  • Enable commenting and collaborative feedback
  • Prevent fraud and ensure platform security
  • Communicate important service updates

6. Data Sharing

We do NOT sell or rent your personal data. We may share data with:

  • Invited collaborators: Documents and associated data are shared with users you explicitly invite
  • Service providers: Hosting and infrastructure services that help run our platform (under strict data processing agreements)
  • Legal authorities: Only when required by law

Your documents are private by default and only accessible to you and collaborators you invite.

7. Data Retention

  • Account data: Retained while your account is active
  • Documents: Retained while your account is active or until you delete them
  • Collaboration history: Retained with documents for version control and attribution
  • Technical logs: Deleted after 30 days

8. Your Rights

Under GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Erase your personal data (including documents you've created)
  • Restrict processing
  • Data portability (export your documents)
  • Object to processing
  • Withdraw consent at any time

To exercise these rights, contact us at leo@leotrs.com.

9. Data Security

We implement appropriate technical and organizational measures to protect your data, including:

  • Encrypted connections (HTTPS)
  • Encrypted data storage
  • Regular security updates
  • Access controls and authentication
  • Secure real-time collaboration protocols

10. Cookies

We use only essential cookies for:

  • Session management
  • Authentication
  • Real-time collaboration features

These cookies are necessary for the platform to function and cannot be disabled. We do not use tracking, advertising, or analytics cookies.

11. International Transfers

Currently, all data is processed and stored within the European Union. If this changes, we will update this policy and ensure appropriate safeguards.

12. Children's Privacy

RSM Studio is not intended for users under 16 years of age. We do not knowingly collect data from children.

13. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or platform announcement.

14. Complaints

If you have concerns about how we handle your data, you have the right to lodge a complaint with your local data protection authority.

15. Contact Information

For any questions about this Privacy Policy or your personal data, please contact:

Leo Torres
Email: leo@leotrs.com

For questions about these terms or our policies, please contact us.